Policies and Procedures

Office of Experiential Education Contacts

Rod Carter, Executive Director of Experiential Education and Associate Dean for Professional and External Relations
Office Location: 5-110 D Weaver-Densford Hall, Minneapolis
Telephone: 612-625-1135
E-mail Address: carte068@umn.edu

Raquel Rodriguez, Ph.D., Director of Experiential Education
Office Location: 1-130B Weaver-Densford Hall, Minneapolis   
Telephone: 612-626-1163
E-mail Address: rodre001@umn.edu

Michele Smoody, Program Associate
Office Location: 1-130A Weaver-Densford Hall, Minneapolis
Telephone: 612-624-6685
E-mail Address: smood001@umn.edu

Becky Drasin, EPhECT, Mentoring, and Clinic Coordinator
Office Location: 1-130D Weaver-Densford Hall, Minneapolis
Telephone: 612-626-1467
E-mail Address: drasi001@umn.edu

PREREQUISITES

Pharm.D. students must satisfactorily complete all required professional courses of the third year of the program and have a GPA (overall and required) of at least 2.00 before beginning advanced practice experiences. Any exceptions will be handled by the Academic Standing Committee.

ALL students must meet the following requirements in order to be allowed to begin advanced practice experiences: http://www.pharmacy.umn.edu/pharmd/students.html

1. Completion of Immunization Clearance Form
Students can see their immunization status on the MY U portal (www.myu.umn.edu), click on "MyU Space."  Please contact Boynton Health Service for questions regarding the AHC immunization policy.  Visit the Boynton Health Service web site to access the immunization form.  Students who are not in compliance with the AHC immunization policy will have a registration hold placed on their record. Joanne Streeter, E-mail: immunizations@bhs.umn.edu, Fax: 612-625-1434 (Attention Joanne Streeter), Telephone: 612-626-5571

2. Basic life Support Certification (CPR): “Course C Level” for adults, infants and children
CPR Training is required for 2nd-4th yr. students (and we strongly recommend it for 1st yr. students as well).  There are multiple forms of CPR training available, but the College recommends American Heart Association - Basic Life Support (BLS) for Health Care Providers.  This certification is valid for two years from the date of instruction. Here is a list of training opportunities available in Minnesota.

3. Criminal Background Check
In accordance with state law, the College of Pharmacy Office of Student Services performs criminal background checks on all enrolled students each year.  Please keep a copy for your records. Students who fail the background check may be prevented from curricular activities involving patient contact.  Please contact the Minnesota Department of Health for more information on criminal background checks.

4. Registration as an Intern with the Board of Pharmacy Site
You are eligible for registration after your first year at the College of Pharmacy.

5. Name badge (photo ID) that you obtained when you were a first year student. If you need a new name badge please contact Peter Haag at haeg001@umn.edu or at 612-624-2649. Name badges can be obtained at the U-CARD office for $6.00 (holder is $1 more). The U-Card Office is located on the ground floor of Coffman Memorial Union, G22 CMU, telephone 612-626-9900. Identify yourself as a Pharmacy student and your name will be verified.

6. Completion of online HIPAA training module.
All pharmacy students are required to complete a series of training modules including Health Insurance Portability and Accountability Act (HIPAA) training.  This is part of a broader online module entitled "Public Jobs, Private Data" which encompasses aspects of information privacy.  Students can complete this training online - please visit www.myu.umn.edu and click on the "MyU Space" link.

7.  Guidelines to prevent transmission of blood borne pathogens
Occupational exposures and consequent infection can occur not only as the result of accidents, but also during the performance of routine work activities. Therefore, it makes good sense to plan your work with regard to the basic principles of biosafety. Take the following training and then the quiz (accessible after Part II) to determine how much you know about preventing exposure to bloodborne and other pathogens. Upon completion of the quiz, a record of training will be entered into PeopleSoft and you will receive an email with your score to forward to the Experiential Education Office.

Part I: The Infectious Disease Process
Viewing Time: Approximately 10 Minutes

Part II: Exposure Control Strategies
Viewing Time: Approximately 15 Minutes

Mandatory Health Insurance for all Students

All pharmacy students will be automatically enrolled health insurance for AHC (Academic Health Center) students unless they provide certification proving they are covered by adequate health insurance.  Please visit the website(s) below for more information on the requirements and the coverage of this insurance.

Twin Cities Campus
www.bhs.umn.edu/insurance/ahc.htm

Duluth Campus
http://www.d.umn.edu/registrar/health.html

REGISTRATION PROCEDURE

The Advanced Pharmacy Practice Experiences (APPE’s) consist of 45 weeks of pharmacy practice experience in the 4th year of the Doctor of Pharmacy curriculum. The APPE program begins in mid-May and moves through 3 fifteen week trimesters, finishing in late April/early May the following year. Five core/required experiences and 3 elective experiences are completed by all students. Including required Acute Patient Care APPE’s (10 weeks) 5 weeks in length (some exemptions apply to different type sites.  Each APPE type has specific learning outcomes to guide the student and preceptor and upon which the student evaluations are built.

APPE’s are completed in pharmacy practice settings such as hospitals, community pharmacies, governmental agencies, ambulatory clinics, industry and others. Sites for the completion of these experiences are grouped into 8 regions in Minnesota plus several available sites outside the state. Students are required to complete each 15 week trimester in one region; a student may elect to complete their APPE’s all in one region or move between regions per trimester.

The Pharm.D. IV “Core” advanced practice experiences consist of the following:

Electives consist of the following:

During the 4^th year register for the following number of advanced practice experiences per semester:

• Summer  1, 2, 3
• Fall 4, 5, 6
• Spring  7, 8, 9

APPE schedule here

Sites Out of the Metro Area

In Minnesota, you may be assigned sites in the following regions: Rochester, Duluth/Iron Range, Mankato, St. Cloud, Bemidji, Brainerd, Fergus Falls.
Based on preferences and availability of the sites.

NON-AFFILIATED SITE POLICY (Out-of-State Advanced Practice Experiences)

APPE assignments at currently non-affiliated sites will only be considered if they meet all of the following conditions:

• The experience is unique, such as National Institutes of Health (NIH), World Health Organization (WHO), Federal Drug Administration (FDA), Center for Disease Control (CDC), American Pharmacists Association (APhA), American Association of College of Pharmacy (AACP). (Note: community and institutional practice are not considered unique experiences.)
• The College of Pharmacy has a limited number of such practices already available, for example infectious diseases, oncology or cardiology, hospice.
• There is high likelihood of ongoing utilization of the site in subsequent years.
• The student is taking this experience as an elective APPE (maximum of 3).
• The proposed site is willing and able to meet APPE outcomes and comply with College of Pharmacy processes and evaluations.
• The proposed site is willing to use The College of Pharmacy Standard Affiliated Site Agreement.

However, there is no guarantee that any request will be approved.

Students petitioning to complete APPEs at a non-affiliated site will be required to complete a form detailing the uniqueness of the experience and a proposal for the experience in question. The template for the proposal is available on the College of Pharmacy web page. The form must be submitted to the Director of Experiential Education by September 30 (after that there is no guarantee follow-up process) for the experiential year beginning the following May. Students may be asked to present their cases in person. The Director will evaluate the petition, and in consultation with the Associate Director and Associate Dean for Professional Experience and External Relations will approve or deny the request. The student should receive a notification approximately 30 days after the application submission.

The reasons for this policy are as follows:

• The College of Pharmacy has a responsibility and commitment to its Minnesota sites.
• Logistics are complex and time-consuming, requiring the involvement of several personnel at the College as well as at the Academic Health Center level.
• Sporadic or isolated APPEs are not recommended since it is difficult for the College of Pharmacy to assure a quality experience in such cases.

Region Assignment Process

6/3/08

The Regional Educational Coordinators (RECs) present information about their regions (Bemidji, Brainerd, Duluth/Iron Range, Fergus Falls, Mankato, Rochester, St. Cloud and the Twin Cities), to second year students during mandatory class meetings held during spring semester.  The information presented includes an overview of the Advanced Pharmacy Practice Experiences available in the region, as well as the region’s other attributes including geography, educational activities and housing options.  After the meetings, the information is made available on the Experiential Education web page.

Once the meetings are held, the students are encouraged to communicate with the RECs to discuss any pertinent information to help them in the selection process, such as housing arrangements and site preferences. REC contact information is provided at the class meetings and is also available on the Experiential Education web page.

The fourth year of the program consists of three 15-week semesters, called“tri-blocks” because three APPE blocks are completed during each. Implementation of the regional model requires students to select a region for each 15-week tri-block.  The students are asked to complete a form indicating their 1st, 2nd, 3rd and 4th choices of regions for each tri-block.  Students may choose to have three different regions assigned to them, or they may choose to complete all of their experiences in the same region.  The form also asks for information or comments that are relevant to the students’ selections.  The forms are due the first week of May.

Once all the information is collected, the preferences by region are tabulated.

The assignment process takes into consideration students’ 1st choices, but final decisions are based on projected site availability of the regions. The assignments have to reflect the minimum desired number of students per region, as well as the need to maximize the utilization of the sites.  The process of assigning students to regions takes place during the summer.

Region assignments are distributed to 3rd year students during the first week of fall semester.  Students have until the first week of October to request a change.   Change requests are decided by a panel consisting of the Director and Associate Director of Experiential Education and two members of the Committee on Experiential Practice.  The panel meets to consider all requests at one time, and then personnel at the experiential office notify the students.

Region Selection form here

Site Assignment Process

Third year students receive instructions for entering their APPE preferences in the EMS system in December at a mandatory class meeting.

In January, students are provided the list of the most up-to-date available sites.  This list is available on the College of Pharmacy web page, and includes the name of the site, type of rotation, region and preceptor(s).

Students are encouraged to thoroughly research options, ask questions, and study the available site information in order to make informed choices about what sites to select.

Information about regions and available sites and practice types in the regions that was provided to students during the Regional Educational Coordinator visits is available on the College of Pharmacy web page.

Once students receive the list of available sites, they have three weeks to complete the selection process.  The selection process requires students to enter their selections into the EMS system.  Students are asked to enter four choices for each type of APPE.  The preceptor/site should not be repeated, unless they offer different types of APPEs require more than 5 weeks.  Students receive their assignments approximately 1 and a half  months after the selection process has been completed.

The EMS system uses a process called “the spin” to randomly assign sites to students based on site availability and the preferences entered by the students.

When the spin is not able to assign a student their preference due to supply and demand, the student report will show an unassigned block.  Students with unassigned blocks will be asked to meet with the Director or Associate Director of Experiential Education to consider other choices from the list of available remaining sites to fill the unassigned block.

Site Preference form here

Currently out-of-state APPE sites are not eligible for payment (some exceptions apply).

SCHEDULE CHANGE POLICY

Hours
The purpose of advanced practice experiences is to provide an experience similar to a work experience with a focus on learning and education. Advanced practice experiences are goal/skills based, not hourly based. You may be asked to be present extra hours, weekends, non-university holidays or to be on-call.

The following policy was developed to ensure consistency and fairness in the Advanced Pharmacy Practice Experience (APPE) assignment process:

First, students should thoroughly research their options, asking questions and studying the available information about the sites, to make informed choices about what sites to select. Students need to be committed to their selections.

Once assignments are made and distributed to students and sites, petitions for changes will be permitted only under extreme circumstances i.e. drastic change in family matters, medical emergency.

Students petitioning for a schedule change will be required to complete a form detailing the extreme circumstances. The form must be submitted to the Director of Experiential Education at least 90 days before the first day of the APPE in question (except for medical emergencies). The students may be asked to present their case in person. Students will receive notification whether their petition is accepted or denied approximately one month after their petition is submitted.

The Director will evaluate the petition, and in consultation with the Associate Director, Regional Educational Coordinators, and affected preceptors, approve or deny the request.

Students must initiate requests for changes through the Office of Experiential Education. Students should not call any site/preceptor for the purpose of trying to change an advanced practice experience; if a student does so, the petition is automatically denied.

There is no guarantee that a petition will be granted. The College has site agreements and responsibilities with the sites which must be fulfilled and these may not allow any changes to be made.

FERPA (Family Educational Right and Privacy Act)

FERPA Site
What is FERPA? FERPA (Family Educational Rights and Privacy Act) is a federal law designed to protect the privacy of educational records, establish a student's right to inspect and review his or her educational records, and provide guidelines for the correction of inaccurate and misleading data through informal and formal hearings. FERPA grants four specific rights to students enrolled in a college or university:

1) The right to review information—student educational records—maintained by the institution;

2) The right to seek amendment to those records and, in certain cases, append a statement to the record;

3) The right to consent to disclosure of his or her record;

4) The right to file a complaint with the FERPA Office in Washington, D.C.

HIPAA (Health Insurance Portability and Accountability Act) Laws and Training

HIPAA Site
The purpose of HIPAA is to improve the portability and continuity of health insurance coverage in the group and individual markets, to combat waste, fraud, and abuse in health insurance and health care delivery, to promote the use of medical savings accounts, to improve access to long-term care services and coverage, to simplify the administration of health insurance, and for other purposes.  The University has appointed a HIPAA Privacy and Security Officer, who is responsible for developing University policies and procedures that implement the HIPAA standards.  

STUDENTS TIME OFF/VACATION POLICY

Students are required to inform the preceptor of any absence due to illness or other unforeseen circumstances. Known absences should be communicated to the preceptor at the beginning of the advanced practice experience or earlier if possible.

Students absent from the site for more than three days due to illness must obtain a written physician’s documentation of illness. Students also need to contact the Experiential Education Office regarding illness or absences. Following the illness/absence, students need to meet with the preceptor regarding making up the missed hours from the experiential site.

Leaves of Absence
Leaves of absence must be discussed with the Experiential Education Director and approved by the Associate Dean for Professional Education prior to the leave. Leave of Absence Form

Vacation and Professional Leaves
Each Pharm.D. student is allowed a total of five days of personal/professional leave for the entire 4^th year. Professional leave can be taken for the following activities:

1. attending professional meetings/conferences
2. interviewing for residences or job opportunities
3. working on senior paper or seminar presentation

If necessary a maximum of three days of leave or vacation may be taken during one single advanced practice experience. If you reach the final block with five unused days, you may still only use three days during that block.

Preceptors may approve or deny requests for leave or vacation. Requests for professional leave or vacation should be approved at least 30 days in advance by the preceptor of the student’s scheduled advanced practice experience, except for extenuating circumstances. A Notification of Professional Leave or Vacation form must be submitted to the Experiential Education Office after you obtain your preceptor’s approval. You are responsible to submit this information to the Office of Experiential Education 2 weeks prior to your request for professional leave or vacation. The request may or may not be approved.

Holidays and College of Pharmacy Events
Experiential sites recognize University holidays and College of Pharmacy events. However, it is the student’s responsibility to remind the preceptor about these holidays, some will not be national observances.  Students are not required to be on site during University designated holidays or during College of Pharmacy official events. The University of Minnesota permits absences from advanced practice experiences for participating in religious observances, however, the student needs to inform the preceptor 30 days in advance.

WAIVER POLICY

To petition for a waiver, the student must show documented evidence of the completion of 400 hours of institutional or 800 hours of community practice experience that is registered with the Minnesota Board of Pharmacy. Meaning that you need a total of 800 hours to request a waiver. The hours do not have to be at the same site.

The petition form needs to be returned by the date on the waiver form.  The preceptors who sign the Waiver Petition Form need to be registered with the Board of Pharmacy as preceptors and be in good standing.

EVALUATION AND ACADEMIC PERFORMANCE POLICY

Preceptor Supervision:

The minimum preceptor contact with the student is as follows:

1. Weekly evaluation of the student’s activities on both performance and knowledge. The preceptor(s) will provide constructive verbal feedback regarding the student’s performance.

2. Availability to the student for consultation on a daily basis.

3. One-on-one preceptor/student contact for minimum of 15 hours per week.

Preceptor's Evaluation of Students

Evaluations forms are available on the College of Pharmacy website. APPE evaluations indicate student strengths as well as areas in which improvement should be made. It is the student’s responsibility to obtain a copy of the evaluation form present it to the preceptor, and schedule a time to go over the completed evaluation with the preceptor some time during the middle point and the finals days of the experience. Both the student and the preceptor should sign the evaluation to acknowledge the grade was discussed and feedback received. The preceptor should retain a copy of the original evaluation for his/her files, and mail the original to the Experiential Education Office. A copy of the evaluation should be given to the student as well. the student is responsible to obtain a copy for his/her file.  If evaluations have not been received by the Experiential Education Office by noon the day before grade reports are due (72 hours after the last final exam day – see the University calendar), students will receive a grade of “I” (Incomplete). The “I” will be replaced with a grade when the Experiential Education Office receives the completed evaluation. Student files, including evaluations, are kept for two years after the student graduates, and then destroyed.

Student Responsibilities (must be completed before the student leaves the site):

• Give a copy of the evaluation form to the preceptor.
• Schedule a time with the preceptor to go over evaluation.
• Sign completed evaluation

Preceptor Responsibilities:

• Complete the evaluation form given to you by the student including the assignment of a letter grade.
• Go over the evaluation with the student.
• Sign completed evaluation.
• Retain a copy of completed evaluation.
• Give a copy of the completed evaluation to the student.
• Mail  or fax completed evaluation to

Experiential Education Office
University of Minnesota, College of Pharmacy
1-130 Weaver-Densford Hall
308 Harvard St. S.E.
Minneapolis, MN 55455
Fax 612-625-4077

Student Evaluation of Site and Preceptor

Students are to complete site evaluation forms shortly after completion of the advanced practice experience. (Note: these forms are available on the EMS system.  Student names will be removed from the evaluation before evaluations are sent to the sites. Evaluations are intended to aid preceptors in improving their site/service and performance as well as to aid Pharm.D. III’s in their advanced practice experience selection. This is a requirement to obtain degree clearance. (Please note: students will be unable to take the BOP license exam without degree clearance.)

Academic Performance

Academic Standing Rules Relating to Advanced Practice Experiences

1. Each Pharm.D. IV advanced practice experience counts as one course for the purposes of academic standing. Students who obtain an F or I in more than one required advanced practice experience will be placed on probation or dismissed from the College. Students cannot make further progress toward the degree until making up at least one of the required advanced practice experiences. If grades are not available until after the next block has begun, there may be a one-month grace period before halting a student's progress if this is determined to be in the best interest of both the site and the student.

2. While completing advanced practice experiences students must complete tasks assigned to them by preceptors or other health care providers. Failure to follow-through on assigned tasks may put a patient at risk. The preceptor can immediately remove a student from the site and refer the student to the Experiential Education Office for appropriate action. The Experiential Education Office will refer students to the Academic Standing Committee for action when necessary.

Grading System

The following grading system will be used to monitor academic performance for the 4th Pharm.D. year:

• A - D: indicates that the student has completed all of the required work of the advanced practice experience.
  
• I (Incomplete) indicates either:

a) the student did not complete all of the work of the advanced practice experience and in the preceptor’s opinion there is a reasonable expectation that the student can complete the work OR

b) the evaluation was not received by the Experiential Education Office.

• F (Failing Grade): indicates that the students did not successfully complete the work of the advanced practice experience.

Procedures for students who receive an Incompletes (I) or Failing Grade (F):

The student receiving an incomplete for reason

a) student will be provided with instructions as well as a timetable from their preceptor as to how the incomplete will be changed to a passing grade. The student will have not less than 30 days not more than 120 days to remove the incomplete. The preceptor will inform the Experiential Education Office when the advanced practice experience has been completed. The student receiving an incomplete for reason

b) will receive a grade as soon as possible after the completed evaluation is turned in to the Experiential Education Office.

Procedures for students who fail to pass Advanced Pharmacy Practice Experiences:

1. The student will be referred to the Academic Standing Committee for a review of records.

2. Students who earn an F will be required to repeat the advanced practice experience.

3. A student who fails to successfully complete a repeated advanced practice experience will be dismissed from the program.

4. Students who earn an F or I in more than one advanced practice experience will be subject to the  procedures outlined in the Academic Standing polices, under Part I – Academic Progress.

Guidelines to Prevent Transmission of Blood Borne Pathogens

Understanding the following guidelines is a prerequisite to starting Advanced Pharmacy Practice Experiences.

Because all patients and body substance specimens from patients are potentially infectious, the following are suggested general procedures which should be followed:

The pharmacy student should routinely use barrier precautions to prevent exposure of his or her own skin and mucous membranes when contact with any blood or body substance from any patient can be anticipated.

1. Gloves should be worn when hands are likely to come in contact with blood or any body substance. This includes wearing gloves for performing venipuncture and for touching blood, any body substance, mucous membranes or non-intact skin of all patients. Gloves should be changed after contact with each patient and hands should be washed immediately after the gloves are removed.

2. Gowns, laboratory coats or aprons should be worn when clothing may become soiled by any body substance.

3. Masks and protective eye wear should be worn for any procedures or attendance at any procedures likely to generate a splatter or splash of any body substance into the eyes or mouth.

4. To prevent needlestick injuries, needles should not be recapped, bent or broken in any manner. Additionally, they should not be removed from disposable syringes. They should be placed in puncture-resistant containers for proper disposal.

It is the responsibility of each site to provide and each student to obtain orientation and training pertaining to procedures, practices and protective measures specific to the site. This training should be obtained prior to performing any tasks involving potential exposure to blood, body fluids and tissues.

Students MUST have their own hospitalization insurance or Boynton Health Services Clinic personal coverage.

Protocol for Exposure to Blood Borne Pathogens During Educational Experiences

1. Perform basic first aid immediately as instructed in the student orientation prior to advanced practice experiences. Follow these instructions:

• Clean the wound, skin or mucous membrane immediately with soap and running water. Allow blood to flow freely from the wound. Do not attempt to squeeze or “milk” blood from the wound.
• If exposure is to the eyes, flush eyes with water or normal saline solution for several minutes.

2. All students participating in educational advanced practice experiences in the State of Minnesota will contact the Boynton Health Service (BHS) 24-Hour Triage Nurse immediately by calling 612-625-7900 and notify his/her preceptor at the site. The student will identify him/herself as having a blood-borne pathogen exposure.

• The Boynton Health Service (BHS) Triage Nurse will take the student through a rapid assessment about risk status and direct the student where to seek treatment.
• Students will be expected to contact BHS immediately because of the need for rapid assessment about prophylactic medications, rapid prescribing of medications, if indicated, and the limited capacity of a student to assess his/her own injury.
• With assistance of the BHS 24-Hour Triage Nurse and the student’s preceptor or other designated person, the student will attempt to secure pertinent information about the source patient for discussion during the risk assessment.

3. Standard employee procedures of institution where exposure occurs will be used for initial assessment of the source patient. (permission form, what blood assays to draw, etc.) The standard procedures typically include the following information:

• When: Approximate time of exposure
• Where: Location of exposure (e.g., hospital, office, clinic, etc.)
• What: Source of the exposure (e.g., blood, contaminated instrument, etc.)
• How and How Long: Skin, mucous membrane, percutaneous; and how long (e.g. seconds/minutes/hours) exposure time
• Type of device
• Status of the patient: negative, positive, unknown HIV/Hepatitis B/Hepatitis C status

a.Whether or not patient is at risk for HIV, Hepatitis B or Hepatitis C infection
b. Multiple blood transfusions (1978-1985)
c. IV Drug User
d. Multiple sexual partners, homosexual activity
e. Known HIV positive/and/or have symptoms of AIDS
f. Significant blood or body fluid exposure

4. If the student is assessed at high risk for HIV infection following rapid assessment, the student should seek prophylactic medication treatment immediately. HIV post-exposure prophylactic medication should ideally be instituted (i.e. first dose swallowed) within two hours. During the evaluation, the BHS Triage Nurse will assist students in selecting the most appropriate location for initial treatment.

5. All students (high risk and low risk) with an exposure should complete a follow-up assessment at Boynton Health Services within 72 hours of exposure. This appointment can be scheduled during the initial assessment with the BHS Triage Nurse 612-625-7900. The costs of prophylactic medications and follow-up treatment will be covered at Boynton Health Services by student fees. Off-campus treatment will be the student’s personal responsibility or covered by the student’s insurance coverage.

6. All students will complete a Boynton Health Service Reportable Educational Exposure Form and Occupational Exposure Form and mail or carry these completed forms to BHS for their scheduled follow-up appointment. These forms will be available from the BHS Triage Nurse. Students must know that blood-borne pathogen exposure and the possible subsequent treatment are treated as an OSHA incident, requiring documentation in a separate restricted access medical record. Confidentiality is assured.

7. In accordance with the Needlestick Safety Law, the exposed student will receive prevention discussions, counseling and follow-up on the exposure.

CODE OF CONDUCT

Code of Conduct Site

Each student recognizes that his or her primary responsibility while on Advanced Practice Experiences is the care of his or her patients and that the patient's health and that the patients health and welfare is paramount over a student's personal educational objectives. The students will respect each patient's privacy and dignity and will maintain confidentiality with regard to information about patients. This code represents general standsards of behavior and illustrates ideas to strive for.  It should be understood that these general standards might not afford guidance in every possible scenario.

HONOR CODE

The University of Minnesota College of Pharmacy Honor System-developed, assumed and administered by students-is intended to provide a framework of expectations and responsibilities for members of the College of Pharmacy community.  The student run Honor Council assumes the responsibility of administering the Honor Code.  It is intended to promote the spirit of community, a spirit of professionalism, and a spirit of trust. It challenges pharmacy students to adopt principles of professional behavior and responsibility within the context of academic honesty, integrity, and community standards.

CHEMICAL DEPENDENCY

Chemical Dependency Site

The College of Pharmacy supports the efforts of chemically dependent students to become free of their dependency problems. In dealing with chemically dependent students, the College's procedure involves intervention and requiring students to join treatment and rehabilitation programs.  The procedure ensures the safety of patients with whom students may come in contact and protects the interests of patients, students, the College, and faculty.

SEXUAL HARRASSMENT

Sexual Harrassement Policy Site

Student APPE Information, Assignment and Oversight Process

Pharm.D. Year 1:

1. Present basic information of PEP structure at orientation.
2. Present detailed information of PEP structure at class meeting
3. E-mail newsletter about specific APPE activities, hub activities, student reflections.

Pharm.D. Year 2:

1. At a class meeting in the fall semester, reiterate information on PEP program along with charge to review their career goals and available experiences (on an improved website).  Outline the regional and site selection/assignment process.
2. In early to mid-spring semester, REC (Regional Experiential Coordinators) present their regions’ attributes.
3. Regional webpage’s outlining APPEs geography, housing, hub activities.
4. Students submit selections for regions mid-April.

Pharm.D. between Years 2 & 3, Summer

1. PEP staff assign regions based on :

i. student preference

ii. filling regions to at least minimum number of students to meet needs.

2. Disseminate draft regional assignments to RECs for corroboration.

Pharm.D. Year 3:

Fall:

1. September: distribute regional assignments to students.

2. October 1 (tentative): deadline for student requests for regional changes.

i. Criteria for making regional change

a. Doesn’t drop a regions below minimum

b. Doesn’t move a region above maximum

c. priority list of student reasons (family or health issues)

ii. No changes considered until after the deadline when all received

iii. Changes considered by a panel of Director, Associate Director and 2 CEP (Committee on Experiential Education) members (panel meets to consider all requests together).

iv. Subsequent changes in regions considered only when student has a major life change or there is a major change in regional site availability; same panel considers such requests

3. Late October/November: RECs meet with students assigned to their regions to describe specific APPE opportunities.

Late November: Preceptors asked for site availability for the coming experiential year.

4. December: students are instructed as to how to enter their APPE site choices into EMS (Education Management System)

Spring

5. Approximately the end of January: students deadline for entering their APPE site preferences

6. Early February: staff verify student entries, enter pre-assignments

i. Pre-assignments allowed for:

a. Preceptor or site (not student) requests (usually following an interview process) for a specific student to be at the site for a specific block.

b. 10 week APPEs that are 5 weeks at other sites offering the same APPE type (e.g., ambulatory care at Westside Clinic in St. Paul) which would disrupt the “spin” process.

c. Special rotations arranged for a student will not likely be used for other students in the futures (often out of state or with a preceptor who has an opportunity to offer a special, one-time experience as might happen with the FDA or in a research rotation in a faculty member’s lab).

d. Review student’s selections and pre-assign priority sties to assure these sites get maximum number of interested students (e.g., Globe Drug in Grand Rapids, IHS in White Earth).

ii.Regular APPEs at regular sites should NOT be pre-assignments.

7.Late February , “spin” run

8.Late February, early March: staff “clean up” of “spin”

9. Approximately mid-March: preceptors informed of draft assignments

10. Approximately late March: students informed of their assignments; staff begin working with students with unassigned blocks in their schedules.

i. Unassigned blocks are filled first for summer trimester, then fall, lastly spring.

ii. All students with unassigned block in a specific trimester are interviewed for preferences from available sites; no assignments are made until all students with unassigned blocks in that trimester are interviewed; staff collaborates to prioritize then assign the trimester unassigned blocks.

11. After unassigned blocks are filled, students may submit requests for change of site until April 15^th; after deadline, panel of Director, Associate Director and 2 CEP members deliberate on appropriateness of changes.

i. Criteria delineated for validity of change requests.

12. After April 15^th once assignments made, student requests for change considered only if criteria in 11. i. above are met AND there has been a significant life change for the student.